Let Users Personalise Their Email Signatures Without Losing Brand Control

Ask any MSP about email signatures and you’ll hear the same thing. Someone wants a new banner. Someone else needs their signature in another language. A new starter wants their photo removed. Each request only takes a few minutes, but together they fill up your helpdesk queue.

CodeTwo’s latest update changes that. Users can now update parts of their own email signature, and you decide exactly what they’re allowed to change. It also gets around many of the limits of standard Microsoft 365 attributes, so you can personalise signatures much more than before.

How it works

Setup takes three steps:

1. Create a new attribute and its values in the Attributes manager.
2. Add the attribute to your signature templates.
3. Users open the My user info app, pick from your values, and their signature updates automatically.

With Single select and Multi select attributes, users choose from a list instead of typing. Working hours are a good example. Users get less to do and you keep more control.

What users can change

Within the limits you set, users can:

• Show or hide items such as a photo or disclaimer
• Choose a marketing banner
• Change the signature language
• Set a preferred template
• Add details that Entra ID attributes don’t cover

Also new in this update

• Number attributes keep phone numbers and other figures consistent across every signature.
• Descriptions for users explain each option so people manage their own details correctly.
• Shared admin access lets global admins use the new Access rights tab to invite others to manage attributes.

Why this matters for MSPs

For your customers, this means signatures that stay on brand without a support ticket every time something changes. Marketing teams can run banner campaigns, and staff can keep their own details current.

For you, it means fewer small, low value requests and more time for work that grows your business. It’s also a good reason to get back in touch with your current CodeTwo customers and show them what’s new. For Microsoft 365 customers who aren’t using CodeTwo yet, it’s an easy way to start the conversation.

Buy CodeTwo through Leader Cloud

When you buy CodeTwo through Leader Cloud, your subscriptions are added to your existing monthly Leader Cloud invoice and billed in AUD. You also get free access to our local CodeTwo technical support and sales specialists.

See it in action

Watch CodeTwo’s short video to see the new attributes working, then talk to our Cloud team about setting it up for your customers.